9/6/17: Parish Coordinator (Washington, DC)

What are you looking for?
Parish Coordinator
What’s the name of your church or organization?
Christ Church Georgetown
Where is the job site located?
Washington, DC
What do you want this person to do?
Founded in 1817, Christ Church Georgetown is a vibrant parish in the heart of historic Georgetown in Washington, DC. The Parish has a staff of 11, averages roughly 500 Sunday attendees, and has a budget of $2.0 million. The Parish Coordinator will report to the Director of Administration to ensure the accuracy of financial and other Parish databases, thereby facilitating optimal decision-making and planning for the Parish. S/he will also assist the Communications Manager in targeting parishioner and non-parishioner communications and, often, be the first person that that parishioners and visitors meet when communicating with or visiting the church.

Specific duties are described below:

Duties:
• Perform executive office functions skillfully
o Answer phones and greet visitors
o Order office supplies
o Handle the office mail
o Work with committee chairs to assure the proper people are notified of their assignments
o Help to re-think and streamline office procedures for efficiency and effectiveness
• Timely maintenance and oversight of:
o Church payroll system
• Issue paychecks or direct deposit advice
• Accrue vacation and sick leave
• Issue W2s
• Prepare appropriate reports with the federal and city governments as well as with the Episcopal Church USA
• Calculate contributions to church Pension fund, 403(b), and Payroll taxes
o Church Stewardship
• Post and track contributions against annual pledges
• Prepare quarterly reports for parishioners
• Record stock and other special contributions
o Accounts Payable
• Prepare checks for signature and then mail them
• Post entries into the Parish’s General Ledger System
• Issue 1099s
o Accounts Receivables
• Pledges, gifts, and other receivables
o The Parish hand-written ledger (for which legible handwriting is a requirement)
• Work with the Director of Administration on Accounting and database issues
• Work closely with the Communications Manager to assure that the right parishioners are targeted for all communications materials
• Maintain the church calendar so that church staff can adequately prepare for events
• Assist lay-led committees so that they can get the information they need to handle their assignments efficiently
• Other duties as assigned

As the parish staff is relatively small, the successful candidate must be able to communicate and work collegially and effectively with all levels of church employees, committees, and lay volunteers. This might include performing assignments that are not in the specific list of duties above.

The ideal candidate for the job will:
• Have a minimum of two years of accounting and data entry experience
• Two years of experience in Microsoft Office products (Word, Excel, PowerPoint)
• Have work habits that reflect a commitment for maintaining accurate data in all databases
• Have a keen eye for detail
• Have the ability to work and communicate effectively with all levels of church leadership: clergy, administrative staff, sextons, and lay committee chairs
• Maintain a positive attitude and be a good ambassador for the church when dealing with people over the phone and those who stop by the church
• Demonstrate agility to shift from task to task in a dynamic environment and complete duties in a timely manner

What type of commitment are you looking for?
  • Full time
Does this job pay?
Yes
What is the application process?
To apply, please send resume, cover letter and references to Glenn Metzdorf at glenn@christchurchgeorgetown.org.
When is the application deadline?
09/27/2017
Do you have a website?
www.christchurchgeorgetown.org